Work Session 1-15-13

The packet and agenda for Tuesday evening’s special meeting and work session can be found on the City Council web page.

Agenda Items

The City Council will tackle a heavy agenda at its first work session of the year after easing into the new year up to this point.

  1. The Rollin’ on the River Inline Skating Marathon organization will request a special event for Friday, August 23.  The request includes closing and using the boardwalk area parking lot (River Street) for music and other entertainment following the marathon, which runs during the day.  The organization intends to work with the East Grand Forks downtown businesses on for promotional activities.
  2. The City Engineer will present plans and specification for 2013 City Project No. 2 –Water main and force main improvements.  The project started as the 2013 Water and Light water main project.  Staff recommends adding a waste water force main extension connecting the swimming pool area to the Master Lift Station.  The extension was originally planned for 2014.  The City Engineer and public works staff recommend advancing the waste water funds in order to alleviate insistent odor control issues along 10th Ave NE.  Therefore, staff recommends adding the project to the existing Water and Light project to maximize contractor bid opportunities.
  3. The Public Works Director will present quotations to repair storm water lift station number 16.
  4. The Public Works Director will update the City Council on its waste water treatment activities following an annual inspection from the Minnesota Pollution Control Agency (MPCA) last fall.  The annual inspection was a routine procedure that issues that are, for most part, relatively easy to fix.  MPCA identified one long-term issue to address: the waste water treatment project.  MPCA is requesting three progress reports from the City in the next two months that will detail the status of the repair items as well as the Council direction for long-term treatment alternatives.  The Public Works Director will lead the discussion regarding the Council’s priorities for long-term treatment.
  5. I will discuss the City’s 2013 Legislative Priorities as proposed after consulting Mayor Stauss.  Four proposed priorities include: Red River State Recreational Area (RRSRA) expansion, a Northwest Regional Wellness and Community Center, Local Government Aid (LGA), and long-term funding for proposed Waste Water Phase II treatment and repairs.
  6. Council Member Tweten will discuss a quotation to install a drinking fountain and water bottle filler in the boys’ locker room of the Civic Center Arena.  The locker room is leased and maintained by the East Grand Forks School District.
  7. Council Member Tweten will propose to reduce the interest rate on future special assessments from 4.5 percent to approximately 0.25 percent above general obligation bonding rates, which would currently equate to approximately 2.5 percent.  As proposed the rate would apply to 2012 Assessment Job No. 4 – Riverview 10th Addition – and any future projects.  Council Member Tweten also proposes to eliminate the three percent Administrative fee that is factored into special assessments.  The Administrative Fee was not included in the agenda packet materials.
  8. The Fire Chief will recommend the city accept the 2013 SAFER (Staffing for Adequate Fire and Emergency Response) grant award.  The SAFER grant reimburses a full-time fire fighter wages and benefits for two full years.  The City must agree not to reduce staffing during the grant period.  The City also received a SAFER grant in 2011-2012.
  9. Chief Hedlund will discuss a Polk County proposal to install a radar speed sign on a county road as it approaches the City.  Polk County has recommended installation on County Road 19 near Highway 220.  The Police Chief and the City Planner recommend County Highway 72 leading into Bygland Road.  The City responsible would be responsible for half of the costs for installation, approximately $2500.
  10. The Police Chief will discuss a quotation to install new in-car video systems in the City’s patrol vehicles to replace the dated systems currently in place.  The purchase is budgeted in the 2013 Capital Improvements Plan (CIP).
  11. I will discuss a proposal to eliminate a retiree health benefit that is not available to current employees.  The City currently allows retired employees with a spouse and no dependents to enroll as two single policies rather than as a family.  Two single policies are less expensive than a family plan to the retiree.  However, the City does not allow active employees without dependents to enroll as single policies.  Therefore, the City has, by default, subsidized retiree health plans at the expense of active employees.  I recommend ending this practice effective July 1, 2013.
  12. The Parks and Recreation Superintendent will discuss a private event (wedding reception) at the Civic Center this spring.  The event requires City Council approval because alcohol would be served by a private party.  The City requires additional insurance and security for private events with alcohol serving and/or consumption.

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